Privacy Policy
How OPTRS collects, uses, stores, and protects personal information submitted through this website.
Who we are
OPTRS is The Medical Media Company. We use this website to receive roster applications, live role applications, company enquiries, and general contact messages relating to medical media production.
What we collect
Depending on the form you complete, we may collect your name, email address, phone number, city or location, age or age range, availability, travel preferences, role-related notes, company details, budget information, deadlines, and any other information you choose to submit.
How we use your information
We use submitted information to respond to enquiries, assess suitability for paid roles, manage roster applications, discuss bookings or briefs, prepare quotes, and communicate about current or future projects that are relevant to the submission.
Lawful basis
We process information where it is necessary to take steps at your request before entering a working arrangement, to pursue legitimate business interests in operating and developing OPTRS, and where required to meet legal or administrative obligations.
How long we keep it
We keep submission data only for as long as reasonably necessary to review applications, manage enquiries, maintain relevant business records, and follow up on suitable opportunities. Information that is no longer needed will be deleted or securely removed from active use.
Who we share it with
We do not sell personal data. Information may be shared only where necessary with trusted service providers who help us operate the website, email, or enquiry workflow, or where disclosure is required by law.
Storage and security
We take reasonable technical and organisational steps to protect the information submitted through this site against unauthorised access, misuse, alteration, or loss.
Your rights
You may request access to the personal information we hold about you, ask for corrections, request deletion where appropriate, or object to certain types of processing. To make a privacy-related request, contact us using the details on the contact page.
Cookies and analytics
This site may use standard website technologies such as hosting logs, security tools, and basic analytics to help keep the site working properly and understand general site usage.
Updates to this policy
We may update this Privacy Policy from time to time to reflect operational, legal, or service changes. The latest version published on this page will apply.